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7 Major Benefits Of Using An Online Fax Provider
Given today’s constantly evolving communication platforms, operating any type of business can be a harrowing experience. Even seasoned business owners have to stay current and take advantage of any new communication methods.
Online faxing uses an online account and the Internet to send and receive your faxes via email – usually in an email attachment. Faxes can also be sent to ordinary fax machines.
Of course, online fax services have been around for a while, but they present great benefits or advantages over the old traditional fax machine. These advantages cannot be ignored if you want to stay competitive in today’s business climate.
So here are seven major advantages of using an online fax service or provider. Each benefit is discussed in detail – paying particular attention to the positive effects it can have on your business.
Security isn’t exactly the first thing that comes to mind when talking about the Internet, but modern online fax services are extremely secure. With SSL encryption and highly protected online storage, your faxes are private and secure.
Keep in mind, your online fax account is just like any other account on the web, you should take simple precautions to keep it safe. Change your passwords regularly and just to be safe, delete any extremely sensitive company faxes that you don’t want falling into the wrong hands.
The leading fax providers are very reliable and trustworthy. They have years of experience providing businesses with all types of fax. Whether you’re sending a single fax or mass faxing to thousands of customers – these providers can get the job done.
Unlike traditional faxing, you can check online to see if your faxes have been received. You can also continue to send a fax until it has been sent.
3. Multi or Cross-Platform
Your faxes can be sent and received from many modern platforms – including Web Apps, Fax API, iOS App, Email to Fax, Google Docs… and the list goes on. This is all important because your customers can receive faxes for countless platforms – ensuring that your messages are received.
4. Easy To Use
Online faxing is very easy to use. Most services give you a web interface/account that you can access anywhere in the world where you have internet service. All providers give you tutorials and walkthroughs to make sure your fax is as seamless as possible. You can also port your current fax number to your new account without loss of business.
Also, you can sign documents with ease. In most cases, you just need to upload a document to edit or sign before sending your fax – usually in PDF, TIF, DOC or JPG.
Perhaps one of the biggest advantages for businesses – big or small – is the scalability of online faxing. Most, if not all, providers have different fax plans to suit your company’s needs. In other words, you can scale your faxing needs as your company grows.
Most online fax providers are business ready and you can easily adjust your account for maximum use. This can save time and money, especially if you have to ramp up or scale down your operations to meet your current business activity.
6. Flexible Pricing
All major fax providers have flexible pricing. This can be important if you are starting a business and funds are tight. Most have a free plan or trial so you can check the quality of their services before buying. Most have three or four different fax plans – which you can upgrade as your needs and budget allow.
Remember, online faxing is a paperless system so you don’t have the ongoing costs of paper and ink. You don’t need to buy a fax machine which can also save you money.
Perhaps one of the best benefits of using online faxing is mobility. Obviously, since this is a web-based system, you can send and receive faxes from anywhere in the world. This makes any business mobile and flexible. Your business is not tied to a specific location or specific business hours for that matter. This simply means that you can be open for business 24/7.
In summary, online faxing is secure, reliable, cross-platform, scalable, cost-effective, easy to use and mobile. All these factors can be beneficial for any business or company. These benefits should also be considered when determining how efficient or competitive you want your business to be in the future. Choose wisely.
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