Integrating Internet Fax Into Your Business

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Integrating Internet Fax Into Your Business

Faxing and uninterrupted communication using the Internet is essential to surviving in today’s competitive world. With the rapid development of modern technology, gone are the days of getting a call from a customer notifying you that a fax is on the way. Likewise, gone are the days of waiting at the fax machine on the other end to make sure an important document arrives safely…and the fax machine is loaded with paper in transit.

With the advent of virtual offices and global communications, corporate hardware fax machines need to grow wings to reach anywhere business can go. This makes it imperative for businesses to pay attention to fax communication needs when evaluating current office communication procedures and considering a transition to a virtual office system. Sending faxes over the Internet is an inexpensive, convenient, and affordable way to convert fax-based communications into a virtual office setup. Satisfied Internet fax customers today include Yellow Pages, Red Cross, Dell, FedEx, and other Fortune 500 companies.

For business owners accustomed to conducting business with traditional fax machines, it can be difficult to imagine how sending faxes over the Internet works. What about paper documents that need to be faxed? What about the cover? Such systems assume a basic knowledge of computers — any employee who knows how to use a mouse can have Internet Fax up and running in a fraction of the time. Different providers can use their systems to send faxes in different ways. Some may use an email format, while others may use a specific control panel. To receive a fax, senders simply enter their business fax number as usual, and the fax is delivered directly to the recipient’s email inbox or online control panel, where they can be opened, viewed and forwarded.

The effectiveness of Internet fax services goes beyond simple business efficiency. Due to concerns about the environment and global warming, these services offer a green alternative that can increase efficiency while improving a company’s carbon footprint and reputation with environmentally conscious consumers. Internet fax service eliminates the additional cost of expensive ink, fax paper, fax machine maintenance costs, and downtime when a fax machine fails. Internet fax services provide a higher degree of confidentiality through secure encryption, reducing the risk of private or sensitive faxes falling into unauthorized hands after sitting too long on an office fax machine.

Additionally, Internet fax services offer the option of setting up toll-free fax lines or multiple fax numbers associated with different states, regions, or even countries. Sophisticated but affordable fax software allows for bells and whistles, such as automatic conversion of documents to fax-friendly formats, compatibility with Microsoft Outlook and other e-mail services, and the ability to use digital signatures. Integrated online management ensures easy real-time monitoring of fax activity. The only equipment required to install Internet Fax Service is a computer with Internet access.

Integrating Internet fax services into current business operations, or transitioning from traditional fax machines to electronic fax services, has never been easier. Most Internet fax service providers offer a range of options for self-employed entrepreneurs, small and medium businesses, and corporations, with free trial periods and monthly plans so businesses don’t have to settle for cumbersome long-term contracts. Online review services provide direct price point comparisons of many of the most popular Internet fax providers, so businesses can choose the service that suits their needs while avoiding the fine print and hidden fees. Most services start at around $10 per month, depending on the plan and features chosen. Any setup fees will be modest, or some providers charge no setup fees at all. If a business already has a fax number and doesn’t want to change, they can easily transfer the number to a new provider.

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